Join Our Team

Since 1961, the SouthEast Seattle Senior Center (SESSC) has been a community center that provides services, activities, and support for adults 50 and older in Seattle’s Rainier Valley and surrounding neighborhoods. We are vibrant, we are caring, and we are diverse — and we want YOU to join our team!

Current Position Available

 

POSITION: Administrative Assistant II
PROGRAM: SouthEast Seattle Senior Center
REPORTS TO: Executive Director
STATUS: Non-Exempt – 40 hours per week; 8:00 am to 4:30 pm onsite
SALARY: $27.00 hour plus benefits

SUMMARY:

The Administrative Assistant provides organized and effective administrative support to the Executive Director and customer service and system support to the SouthEast Seattle Senior Center (SESSC). Oversees the efficient functioning of the front desk and is the first point of welcoming contact for members and the public. Provides data entry and ongoing updates to the donor database and provides donor receipts. Promotes memberships with the SESSC.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

  1. Provides warm and welcoming customer service to members and the public. Promotes and provides membership data to the center.
  2. Provides general office support including maintaining calendars of center activities, data entry, copying, scanning, filing, answering phones and related duties. Accepts packages and supplies delivered to the front desk area and ensures appropriate staff receives the items.
  3. Provides data entry to various database systems for in-person and online applications. Collect and update member information and enter money/fees collected. Creates and distributes reports for grants and contracts.
  4. Completes donor data entry and ensures that donor receipts and thank you letters are mailed within timelines.
  5. Completes daily data entry into Salesforce for the Community Dining Program and My Senior Center for program updates and participation.
  6. Closes daily revenue from the front desk and submits receipts, money, and correspondence to the Finance Coordinator.
  7. Composes and distributes appropriate forms, materials, and publications. Coordinates and manages bulk mailings, routes incoming and outgoing calls and mail.
  8. Maintains mailing lists, members/participants contact information and related information. Sends cards to members for birthdays and for other life events.
  9. Schedules and supports front desk volunteers; regularly assigns, organizes, trains, and checks the work of front desk volunteers.
  10. Provides support to the Executive Director and Program Coordinator such as space rental for outside functions.
  11. Provides other duties as assigned.

SUPERVISORY RESPONSIBILITY:

This position does not have supervisory responsibility.

RELATIONSHIPS:

  • Reports to the Executive Director.
  • Works effectively with the SESSC staff and community.
  • Represents SouthEast Seattle Senior Center effectively and professionally to the community.

QUALIFICATIONS: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily.  The requirements listed below are representative of the knowledge, skills, and abilities required. Reasonable accommodation may be made to enable individuals with disabilities to perform he essential functions.

EDUCATION AND EXPERIENCE:

  • High School Diploma or GED
  • Experience working with multiple database systems, completing data entry, and running data reports.
  • Experience working with seniors and volunteers.

SKILLS AND ABILITIES:

  • Demonstrated skills that promote diversity, equity, and inclusion in a culturally diverse environment.
  • Proficiency or ability to learn and understand multiple database systems.
  • Ability to complete data entry and run reports as needed.
  • Ability to provide excellent customer service and effectively solve problems, work with frequent interruptions, work under pressure,
  • Ability to work collaboratively with others and work independently as appropriate.
  • Ability to multi-task, manage deadlines and produce quality results.
  • Ability to learn, interpret and apply policies, procedures, instructions, and other information.
  • Ability to effectively communicate both orally and in writing.
  • Ability to prioritize and make decisions.
  • Superior time management and pay attention to details.
  • Ability to complete basic math skills: addition, subtraction, multiplication, and division.
  • Ability to maintain regular and satisfactory attendance and punctuality.

Note: All employees are subject to complete a Criminal History Background Check and must complete a Criminal History Self-Disclosure Form.

LANGUAGE SKILLS:

Ability to read documents, write reports and correspondence, clearly and effectively communicate by phone and in person with an aging population and the public.

MATHEMATICAL SKILLS:

Basic math skills: addition, subtraction, multiplication, and division.

REASONING ABILITY:

Ability to prioritize and problem-solve. Ability to apply common sense understanding and deal effectively with problems and issues as they arise in the normal course of doing business daily.

PHYSICAL DEMANDS:

Physical demands include sitting at a desk/ computer workstation, using a computer keyboard and mouse with repetitive arm, hand, and finger movements. Ability to move about the Center and other buildings, when necessary.

WORK ENVIRONMENT:

This job is performed in a temperature-regulated environment with a moderate noise level.

If you share our values and are committed to joining our team, we encourage you to submit your resume and cover letter to katiep@sessc.org.

About the SESSC

The SouthEast Seattle Senior Center (SESSC), is housed at our current location in the Rainier Valley on So. Holly Street since 1986 – is a not-for-profit Senior Center founded in 1961 in response to the special circumstances and needs of older adults. 35 years ago, the Center became aligned under Sound Generations, formerly Senior Services. Over the years, the Center recognized the need for independence. On March 1, 2018, the Center was officially and formally separated from Sound Generations. As an independent Center, we are governed by a volunteer Board of Directors composed of individuals from many fields of endeavor and all walks of life.

OUR MISSION

At the SouthEast Seattle Senior Center, “we provide services, activities and support to promote self-sufficient and fulfilling lives for aging adults in our multi-cultural community.”

OUR VISION

Many of our African American, Latino, and Asian members we serve have very limited resources and are dealing with disabilities and may also be caring for others. This means free or low-cost health and wellness programs, and programs and activities designed to promote socialization are vital in our community. The SESSC also serves vulnerable seniors by providing daily activities that include a nutritious lunch for seniors who can come to the Center and we are working to continue a Lunch Delivery program for those who cannot. We create an environment that mitigates isolation for those who have lost their sense of purpose. In a recent profile, Aging and Disability Services found that of King County residents, over 60% – 18% African Americans, 17% Asian, and 17% Latinos are living in poverty.